SCHEDULE OVERVIEW

Please note that all information is tentative and subject to change. **Indianapolis is on Eastern Time (same as New York).**

  • On-site conference registration and check-in will be available at the following times:
    • Monday June 9: 6-9 pm
    • Tuesday June 10 – Saturday June 14: 8:30 am – 5 pm
  • Check-in/check-out for on-campus housing will be available at the following times:
    • Monday June 9: 6-10 pm (check-in only)
    • Tuesday June 10 – Saturday June 14: 8 am – 10 pm
    • Sunday June 15: 5-11 am (check out only)
  • Performances and presentations will begin at 1pm on Tuesday, June 10, and will end with a gala concert on the evening of Saturday, June 14.
  • Most conference events will take place between 9am and 5pm; gala evening concerts will begin at 7pm.
  • Exhibits hours:
    • 10am to 5pm on Wednesday, Thursday, and Friday, June 11-13
    • 10am-1pm on Saturday, June 14
    • Exhibits will be closed during the IDRS General Meeting from 1-2pm on Wednesday, June 11.
    • Note that exhibits will not be open on Tuesday, June 10
  • The evening gala concerts on Tuesday, June 10 and Saturday, June 14 will feature concerto soloists with the Indianapolis Chamber Orchestra, conducted by music director Matthew Kraemer. The evening concerts on Wednesday, June 11 and Thursday June 12 will feature solo and chamber works.
  • There will be a very special two-part evening event on Friday, June 13. The evening will begin with a 7:00pm concert by the Indianapolis Symphony Orchestra led by music director Jun Märkl. The program will feature the world premiere of a new concerto for oboe and bassoon by composer Hanna Benn with ISO principals Jennifer Christen, oboe, and Ivy Ringel, bassoon. The program also includes double reed favorites Ravel’s Alborada del Gracioso and Berlioz’ Symphonie Fantastique. The concert will be followed by a reception for IDRS members at the Hilbert Circle Theatre, home of the ISO. (There will be an extra charge to attend this concert and reception; it is not included in the regular conference registration. You must purchase your ticket via the conference registration form to attend the reception.)
  • The conference will also include the many events and activities that IDRS members have come to love over the years:
    • The Fernand Gillet – Hugo Fox International Competition for oboe (Fri, 9am-1pm, EDRH)
    • The Norma Hooks Young Artist International Competition for bassoon (Thurs, 10am-11:30am, EDRH)
    • The IDRS Baroque Band
      • Rehearsals: Wed 4:00 – 6:15 pm, LH110 and Fri 4:00 – 6:15 pm, LH110
      • Soundcheck: Sat 5:30 pm, Clowes Lobby
      • Performance: Sat, 6:30 pm, Clowes Lobby
    • Reading Groups
      • Most days 7:30 – 8:45 am, 12:00 – 1:00 pm, and 5:45 – 6:30 pm
      • No morning session on Tuesday; no evening session on Friday
      • Lilly Hall rooms 133, 141, 145, 173 (check-in), and 177
    • Contraband
      • Rehearsal: Fri 12:00 – 1:00 pm, LH112
      • Rehearsal: Sat 1:30 – 2:15 pm, LHST; and 3:30 – 4:15, LHST
      • Performance: Sat 4:30 – 4:55 pm, LHST
  • Conference Shuttle Bus

As a convenience to our conference attendees, IDRS2025 is providing free shuttle bus service between downtown Indy and Butler’s Campus. Most days the pick-up/drop off locations will be the Hyatt Regency downtown and the circular drive in front of Clowes Memorial Hall. On Friday evening the buses will travel between Butler and the Hilbert Circle Theatre for the Indianapolis Symphony Orchestra concert and reception. Please note that we can’t guarantee seats on any bus. We have calculated busing needs based on information provided on our conference registration form, and we hope that everyone will have a seat at the time they want. If that doesn’t happen, you may need to wait for a later bus or use some other form of transportation. Other transportation options include carpooling with friends, using a service like Uber or Lyft, using IndyGo public transportation (https://www.indygo.net/), or taxis.

SHUTTLE BUS SCHEDULES (all times approximate)

TUESDAY MORNING 6/10:
Depart Hyatt Regency – Arrive Clowes Memorial Hall
8:15 am – 8:40 am
9:15 am – 9:40 am
10:15 am – 10:40 am
11:15 am – 11:40 am

WEDNESDAY – SATURDAY MORNING 6/11-6/14:
Depart Hyatt Regency – Arrive Clowes Memorial Hall
7:00 am – 7:20 am
8:15 am – 8:40 am
9:15 am – 9:40 am
10:15 am – 10:40 am

TUESDAY, WEDNESDAY, THURSDAY, SATURDAY EVENINGS:
Depart Clowes Memorial Hall – Arrive Hyatt Regency
9:45 pm – 10:10 pm
10:45 pm – 11:05 pm
11:45 pm (Tuesday only) – 12:05 am (arrives just after midnight on Wednesday)

FRIDAY EVENING:
Depart Clowes Memorial Hall – Arrive Hilbert Circle Theatre
5:00 pm (Recommended!) – 5:25 pm
6:00 pm (Expected high demand) – 6:25 pm

Depart Hilbert Circle Theatre – Arrive Clowes Memorial Hall
9:45 pm – 10:10 pm
10:45 pm – 11:20 pm

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